Moving office can be a stressful experience and it’s easy to forget things, so here’s a checklist of some of the most important items you’ll need to move.
It’s worth remembering that if you are moving within your company, there will be certain items that are provided by the company. This may mean that you don’t have to worry about them, but it’s always worth double checking with whoever is organising your move.
Before you start packing up boxes and putting things in storage, it’s important that you know exactly what needs to be done before moving day. Consider the following:
What can and cannot be moved? Some items are too heavy or bulky to move. For example, your desk chair might be too large to fit into a moving truck, but other pieces of furniture like filing cabinets may be able to make the trip just fine.
What will happen if something breaks during the move? If something breaks during transit because it wasn’t packed properly or wasn’t strapped down properly, who pays for repairs? This is an important question that should be answered before any move begins.
When does everyone need to be out of the old office? It’s common for companies to give employees plenty of notice about an upcoming move so they can prepare accordingly and ensure everything runs smoothly on moving day.
The following list includes the basics that you should include in your office relocation guide:
Postage stamps and envelopes – You’ll need these for sending out letters informing customers and clients of your new address and contact details.
Envelopes – You’ll need envelopes for printing off your new letterheads (see below).
Tape – In case any labels come unstuck or need reattaching during your move, make sure you have a roll handy!
Labels – Again, it’s possible that labels may need reattaching during your move, so make sure you have plenty on hand just in case. A good tip is to print labels before the day of the move so they’re ready for use when needed!
Be sure to contact your local tax authorities and find out what you need to do to register your business in the new state.
Make sure that you have all the necessary documentation for your employees, including W-2 forms and medical coverage information.
Consider hiring a company that specializes in office relocations, if necessary, so that you don’t have to worry about any of these logistics.
Set up an email account for your new business location as soon as possible so that you can send out emails with important information regarding your move. You should also set up a telephone number for your new location so that clients can call if they have questions or concerns about the move.
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